Privacy Policy

The Japan Times Publishing, Ltd. fully understands the importance of protecting personal information, and observes all applicable laws and regulations relating to privacy protection. We have designed this Privacy Policy to explain how we safeguard the privacy of our users.

Latest update: November. 17, 2020

Principles

1. We will comply with all applicable laws and regulations concerning privacy protection in handling your personal information.
2. We will not use your personal information beyond the scope of the purpose of use that we have previously specified, unless you give your prior consent.
3. We will not provide third parties with your personal information, unless you give your prior consent, other than as specifically set forth in this Privacy Policy.
4. We will maintain appropriate safeguards to protect your personal information from improper disclosure or modification and from unauthorized access.
5. We will assign responsibility for protection of personal information and development of our internal systems to a designated officer in order to help ensure appropriate management of personal information.
6. We will regularly review this Privacy Policy to help ensure that appropriate safeguards are maintained.
7. We will respond appropriately to requests from our users for disclosure, correction, addition, deletion or suspension of use of their personal information.

Handling of personal data

1. Scope of Application
   • a. This Privacy Policy is applicable to personal information we obtain when you purchase goods or services we offer, or when you visit the GENKI Online website owned and operated by The Japan Times Publishing, Ltd. (https://genki3.japantimes.co.jp; hereafter, “this Website”).
   • b. This Privacy Policy does not apply to personal information that we may obtain in the course of news collection and reporting. However, with reference to the principles of the Personal Information Protection Law of Japan, we will handle any such personal information in a manner that we believe is appropriate.
2. Appropriate Collection
   • a. We will comply with all applicable laws and regulations concerning privacy protection in collecting your personal information.
   • b. The entity that acquires the personal information you provide us at registration in connection with your use of this Website is The Japan Times Publishing, Ltd. (When you register with another company and provide your personal information to that company’s website to participate in our services, and that company’s terms of use stipulate that the entity that acquires your personal information is that company, the entities that acquire your personal information are both that company and The Japan Times Publishing, Ltd.)
   • c. The personal information we collect may include your full name, e-mail address, gender, date of birth, occupation, affiliation, title, and/or nationality.
3. Purpose of Use
   • a. Personal information we collect may be used for the following purposes:
     • (1) Providing services of this Website to customers and conducting related operations, including checking customer data against the subscription list
     • (2) Responses to customer inquiries and complaints
     • (3) Efforts to design and develop this Website’s services according to the interests of users, including through sending questionnaires to users (no personal information collected thereby will be disclosed to any third parties)
     • (4) Efforts to provide information on goods or services of our company, our content providers, or our advertisers, including sending questionnaires to customers (no personal information collected thereby will be disclosed to any third parties)
     • (5) Delivery of e-mail newsletters (applicants only)
   • b. Before using personal information for any purpose other than those listed above, we will notify you to request your consent.
4. Providing Information to Third Parties
   • a. We will not provide your personal information to any third party without your advance consent, except where such disclosure:
     • (1) Is in accordance with or required by applicable law (including laws and regulations relating to privacy protection)
     • (2) Is necessary for the protection of the safety or property of our users or the public, and it is difficult or impractical to obtain the consent of the individual
     • (3) Is necessary for public health or education and it is difficult or impractical to obtain the consent of the individual
     • (4) Is made in cooperation with national or local authorities, or an individual or entity appointed by such authorities to enforce the law or carry out legal process, and in which seeking the consent of the individual could affect such enforcement or legal process
     • (5) Is made pursuant to a merger, acquisition or other business combination.
   • b. We may disclose aggregate information regarding users (not including personally identifiable information) to third parties that we believe to be reputable. Please also see “About Cookies” below.
   • c. If we entrust an individual or entity with the handling of any personal information, we will exercise necessary and appropriate supervision over such individual or entity to ensure the security of such personal information
5. Children
   • a. We do not knowingly collect personal information from children under the age of 13. If a child under 13 has provided us with personal information without parental or guardian consent, the parent or guardian may request us to remove such information from our database and cease promotional contacts with the child.
   • b. To make such a request, please contact us as indicated under “Contact Information.”
6. About “Cookies”
   • a. This Website and other websites linked on it use “cookies”— small files that the web browsers store on the hard disk of your computer — to manage access to and use of our site, recognize your preferences and to facilitate effective site administration. We will use such data to increase visitors to this Website and to provide information better suited to users’ needs.
   • b. We use third-party companies such as Google to help collect users’ browsing data and analyze how users use our site for purposes such as efficient delivery of advertisements. These companies only collect certain non-personal information about users of this Website. You may opt out of their use by modifying your web browser settings.
7. Security
   • a. To protect the personal information we collect from threats of improper disclosure or modification and from unauthorized access, and to maintain data accuracy, we have established appropriate physical, electronic and procedural safeguards in accordance with this Privacy Policy.
   • b. We have appointed a Privacy Officer, and endeavor to safeguard the privacy of our users and ensure compliance with the requirements of applicable laws relating to privacy protection.
   • c. We reserve the right to revise this Privacy Policy and our security standards and procedures on a regular basis in order to maintain appropriate safeguards. We will post any such changes on the Website, so please be sure to check back periodically.
   • d. We instruct our management and employees concerning legal requirements and company regulations related to privacy protection as part of our continuing efforts to manage personal information appropriately.
8. Disclosure, Addition, Correction, Deletion
   • a. When we are requested by a user to disclose his/her personal information, we will disclose such information as soon as practicable, unless such disclosure would be in violation of law.
   • b. When we are requested by a user to correct, add to, or delete his/her personal information on the basis that such information is inaccurate, we will review the facts relating to such request without delay and will correct, add to, or delete the information on the basis of such review.
   • c. To make a request for disclosure, etc., please contact us as indicated under “Contact Information.”
9. Suspension of Use
   • a. When we are requested by a user to stop using his/her personal information on the basis that such information was collected improperly or is being used for purposes other than those specified without his/her consent, we will review the facts relating to such request without delay. If we find a valid reason for such request, we will cease use of such personal information.
   • b. To make a request for suspension of use, please contact us as indicated under “Contact Information.”
10. Inquiries and Complaints
    • We have established an office in order to receive and respond to any inquiries and complaints concerning our handling of personal information appropriately and efficiently. Please contact us at the following:
      By post:
      The Japan Times Publishing, Ltd.
      2F Ichibancho Daini Bldg., 2-2 Ichibancho, Chiyoda-ku, Tokyo 102-0082
      Via online form:
      https://genki3.japantimes.co.jp/en/contact/